Knowledge Management Tools

10 Knowledge Management Tools

Transferring and sharing of business knowledge is now easier than ever before — thanks to the rapid increase of knowledge management tools on the market. Perhaps you’re wondering what’s best suited for your team? To help you out, we’ve listed below the 10 best knowledge management tools and compared their key features, benefits, and pricing plans. 

1. EdApp

EdApp is a top-of-the-line knowledge management tool known for its powerful features that make knowledge transfer within your company a breeze. From content creation and course management to knowledge gap analysis and tracking, this tool has everything covered, giving you more time to focus on more meaningful tasks.

Knowledge Management Tool - EdApp

When authoring your business process documents, policies, and learning materials, you can take advantage of EdApp’s 80+ beautiful, engaging, interactive templates, all designed in microlearning format. There’s no developer resource necessary. EdApp’s authoring tool uses a drag and drop structure, so all you need to do is bring your content, apply your branding, and hit publish. It also uses cloud-based technology, meaning, your business knowledge will be stored and accessed on this platform using computer desktops, tablets, even mobile devices. 

Knowledge Management Tool - EdApp Authoring Tool

But unlike your basic knowledge management tools, EdApp gives your team more flexibility to share and discuss business knowledge with each other. Through their Discussions and Assignment features, learners can interact in real-time or join conversation threads, dig into a certain topic, provide feedback on lessons, and collaborate on different projects. Leveraging these social features opens a more dynamic and interactive learning experience for your learners, yielding high impact learning

Knowledge Management Tool - Discussions

EdApp also offers an analytics dashboard, which makes it easier to monitor your employees’ learning progress. Here, you can determine how many have unlocked your learning materials, compare completion rates between teams, monitor how frequently the users are opening the app, and many more. You can use this information to spot knowledge and skill gaps among your team members and mend them as early as possible. 

Cost: Free

Key features: 

  • Cloud-based authoring tool
  • 80+ beautiful, engaging, interactive templates
  • Discussions and Assignment 
  • Analytics dashboard

2. Bit.ai

Share your business knowledge and digital content intelligently with this knowledge management tool, Bit.ai. Perhaps one of its key hallmarks is its smart document editor, which makes it incredibly easy to create, publish, and share your documents. Bit.ai takes care of the design and formatting, so you can just focus on the content of your learning materials. Documents will be stored and categorized in smart and personalized workspaces, which are only visible to the team you determined, or the person who created them. This gives you complete control over who has access to the business’ resources, ensuring that only the right documents will be shared with the right people. 

Knowledge Management Tool - Bit.Ai

Bit.ai also takes pride in its smart search function, which significantly eliminates all the hassles in finding the documents you and your employees are looking for. Just search for the keyword, titles, descriptions, and source, and let this platform locate these files for you. 

This knowledge management tool offers a free plan for up to five members, but keep in mind that you can only store 50 documents. Alternatively, you can upgrade to their pro plan, which gives you access to more features and a larger storage capacity.

Cost: Free; Paid plans start at $8 USD per member per month

Key features: 

  • Smart document editor
  • Course design and formatting
  • Personalized workspaces
  • Content-control
  • Smart search

3. Bridge

Bridge is an all-in-one knowledge management tool equipped with a range of robust features that you can use to drive your employees’ growth while keeping them aligned and connected to your company’s vision and strategy. What impresses its customers the most is its native course authoring tool, which harnesses the power of simplicity. Everything is in drag and drop function, and the customization of content works like your usual Microsoft Word. What’s more is that this platform will also store all your company documents and learning materials in their platform, giving your employees quick access to all the resources whenever needed. 

Knowledge Management Tool - Bridge

But apart from its course authoring, Bridge can also help you track your employees, conduct performance reviews, and implement a pulse survey, all in one place. You can even export all the data from Bridge to your own business intelligence platform to take your knowledge management strategy to the next level.

Cost $3 to $12 USD per month

Key features: 

  • Native course authoring tool
  • Training tracker
  • Performance reviews
  • Pulse survey
  • Easy export of data to other business intelligence platforms

4. TallyFox Tallium

Not your ordinary knowledge management tool, TallyFox Tallium offers unique solutions that can help you facilitate effective knowledge sharing, content management, and communication within your organization. In this platform, you can build your own business knowledge ecosystem, foster and share fresh ideas, and allow them to flow freely to your team, whenever they need it. Business knowledge information will be housed and kept in a secure private cloud with several levels of access rights, making collaboration seamless and straightforward.

Knowledge Management Tool - TallyFox Tallium

On the other hand, employees within your business can also use TallyFox Tallium to connect with experts all over the world and find answers to their questions as quickly as possible. With the help of its peer-ranked content and taxonomy filters, they can easily find and select the most relevant content and information that other members have shared, even years from now.

TallyFox Tallium, however, only offers paid subscriptions. Engineered with its clients in mind, this tool can be set up in just minutes, with no technical support or expertise required. 

Cost  Starts at $3 USD per user per month

Key features: 

  • Unique knowledge sharing and content management
  • Business knowledge ecosystem
  • Secure private cloud with multiple levels of access rights
  • Collaboration with experts
  • Peer-ranked content and taxonomy filters

5. Confluence by Atlassian

Over the past couple of years, Confluence has been gaining popularity across the corporate world, deemed as one of the most preferred knowledge management tools. This is primarily due to its remote-friendly workspace, which makes knowledge management and project collaboration easy and hassle-free, regardless of time and location. What’s noteworthy about this knowledge management tool is the intuitive structure of its pages and spaces, allowing teams to easily collaborate on creating and editing documents and product requirements and discussing their work. If needed, administrators can also enable email or in-page notifications for every change made to a page, so learners will never miss out on any updates on content, additional documents, or important mentions. 

Knowledge Management Tool - Confluence

If you’re already using Jira, you’re in luck as Confluence is designed to work in sync with this platform. Collect your team’s thoughts and collaborate on projects in Confluence and track your progress in your Jira software for seamless workflow and great time-saving benefits.

Cost  Free for 10 users; Upgrade options start at $5.50 USD per month

Key features: 

  • Remote-friendly workspace
  •  Intuitive pages and spaces
  • Email or in-page notifications
  • Jira integration

6. 360learning

You can also use the 360learning knowledge management tool to manage your knowledge base and ensure that everyone on your team has easy access to important information. Among the must-have tools include its easy-to-use authoring tool, which takes your content creation time from months to just minutes. You can craft and format text documents and even add images and video clips to make your learning materials more engaging and interactive. If needed, you can also include quizzes and enable feedback to improve learning comprehension among your team. 

Knowledge Management Tool - 360learning

360learning allows further collaboration functionality with its discussion boards and group pages where your employees can directly interact and share knowledge with their managers and colleagues. 

Cost: Starts at $8 USD per user per month

Key features:

  • Easy-to-use authoring tool
  • Documents with text, images, and video clips
  • Quizzes
  • Feedback
  • Discussion boards
  • Group pages

7. Tovuti

Generating, delivering, and managing knowledge resources is quick and hassle-free with this knowledge management tool, Tovuti. There’s no limit as to how many learning materials you can create, plus, you can use and reuse your own content. In case you don’t have enough resources on hand, you can also purchase from an eLearning vendor or utilize them using Tovuti’s very own content library. 

Knowledge Management Tool - Tovuti

The content materials can be assigned directly to learners, either individually or in bulk, saving you a significant amount of time when compared to doing everything manually. Feel free to open the rate and comment sections open within courses for a more collaborative knowledge sharing. 

Cost: Custom pricing available upon request

Key Features:

  • Limitless content creation
  • Use and reuse of own content
  • Content library
  • Automated training delivery
  • Rate and comment sections

8. Trainual

Trainual is an excellent knowledge management tool that you can use to onboard or refresh your current employees’ knowledge without location restrictions. Building learning materials, like sales handbooks, hiring checklists, and orientation outlines, is easy and hassle-free, thanks to its 150+ free pre-built templates. While it does not support SCORM or other eLearning formats, there is the option of embedding images, videos, and multiple-choice questions. If you want to document your organization’s policies and procedures, this employee training tool also offers around 30+ free Standard Operating Procedure (SOP) templates that you can use, so you no longer have to start from scratch. 

Knowledge Management Tool - Trainual

Starting with Trainual is free, but after that, you’ll have to pay at least $99 USD per month.

Cost: Free for 2 months; upgrade options start at $49 USD per month

Key Features:

  • Content creation
  • 150+ pre-built templates for training courses
  • 30+ free Standard Operating Procedure (SOP) templates for policies and procedures
  • Images, videos, and multiple-choice questions

9. Crowd Wisdom

Crowd Wisdom knowledge management tool uses the best online learning technology to help chief learning officers foster employee growth and knowledge development, and provide rich learning experiences for your team. There are a lot of things that you can accomplish from using this tool. First, you can build personalized learning resources based on your employee’s objectives, competency goals, and certification paths. You can even deliver them in a variety of formats, including microlearning, live online, and webinars. To motivate them to finish their learning materials, you can also issue them certifications that they can include in their microcredentials. 

Knowledge Management Tool - Crowd Wisdom

This tool has no free version, but it offers a free trial and personal demo so that you can first try their training solutions before committing to their paid plans.

Cost: Custom pricing available upon request

Key Features:

  • Personalized courses
  • Microlearning
  • Live online and webinars
  • Certifications 

10. Slack 

In case you’re not aware of it yet, Slack knowledge management tool is deemed as a secret sauce of successful knowledge management. It features a combined functionality of email and messaging applications, where users can instantly connect with others either via chat or call and, at the same time, attach files or even record a video or audio clip to relay critical information. It’s also a fun place to collaborate with colleagues without the formality of email, write and share notes as if you’re using a word processor, and keep everyone up to date with the policy or process changes in your company. 

Knowledge Management Tool - Slack

If you want to keep your knowledge sharing within the bounds of a certain group of people, you can create public or private channels, and from there, store relevant information and documents for easy access. Slack also supports integration with 3rd party applications like Google Drive, Office 365, and even Zoom.

Cost: Free; upgrade options start at $6.67 USD per month

Key features:

  • Direct messaging
  • File attachment
  • Video and audio clip recording
  • Public or private channels

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